Drop, Withdrawal, and Refund Policy - Off Grounds
For information or assistance, please contact: ehd-information@virginia.edu
Course Registration:
Your registration for a course commits you to paying of the charges associated with enrollment (tuition and fees). You will not be automatically dropped from a course due to a lack of attendance/participation. If you do not drop a course and do not attend/participate, you will be responsible for all applicable tuition and fees and will receive a failing grade in the course. Any charges that remain unpaid after one year will be sent to a collections agency. If you enroll in the course and decide to drop, you will be charged according to the refund schedule below.
Course Swap:
If neither course has started, you may be able to swap a course in the SIS system. Log into SIS, go to Self-Service, then Select “Swap a Course”. Enter the course you wish to swap out of and the course you wish to swap into. Please have the 5-digit course number available. If you have a hold on your account, this may not be possible.
Course Drop/Withdrawal Request Form:
Students should attempt to drop classes themselves in the Student Information System at UVA SIS. If they are unable to self-drop, they should complete the drop/withdrawal request form.
Refund Policy:
Refunds are determined and processed in accordance with the following policies and schedules:
- Tuition and fees are refunded according to the applicable schedules listed below
- Fees charged by the processor of credit card transactions, currently Nelnet, are not University fees and are not refundable.
- If payment is made by check, there is a 10-day waiting period after the check is posted before a refund can be processed.
- In the event that the school issues a refund in error, it reserves the right to reclaim such funds.
- Refunds are computed based on the date and time requests are received by the EHD School.
Refund schedule for in-person classes:
Drop & Withdraw Timeframe | % of Refund | % Charged |
Before a class begins | 100% | 0% |
After first class but before second | 80% | 20% |
After second class | 0% | 100% |
Refund schedule for web-based (online) and classroom/Internet (hybrid or blended) classes
Drop & Withdraw Timeframe | % of Refund | % Charged |
Less than one week after start date of course | 100% | 0% |
One week to less than two weeks after start date | 80% | 20% |
Two weeks or more after start date | 0% | 100% |