News & Events Monitor Slide Requirements
Content to be advertised
Content/Event to be advertised must be
- related to the School
- open to the entire School Community (slides targeted at just students are fine, but those targeted at just faculty and/or staff are probably not appropriate.)
- free to participants (unless approved in writing by the School Administrative Deans or the Director of Communications and Marketing)
- on Grounds, preferably within School of Education buildings (unless approved in writing by the School Administrative Deans or the Director of Communications and Marketing)
Content of the slide has no set limitations, but content may not include
- any offensive, exploitative, or harmful material
- material for which you do not own or have properly licensed the copyright (documentation may be required)
- The name, contact info, or recognizable image of a person without that person’s approval (some exceptions to this may exist, but will need to be approved in writing by the School Administrative Deans or the Director of Communications and Marketing)
Ideally the slide will run on the monitors for the two weeks leading up to the event you’re advertising for (much longer and people will disregard it, much shorter and there won’t be time. Slides should be submitted at least one full week before the date you want it to go live. If you are late in sending your slide, it’s possible it will not be reviewed in time.
If you have any question about the appropriateness of a slide for the monitors please contact: [email protected]
Slide Dimensions & Best Practices
Slides should be built at 1920 pixels wide by 1080 pixels high. (This resolution will also look nice printed on regular and/or legal paper) They should be in .jpg, .png or .gif format and be 5Mb or less in size (the smaller the better, though not if there’s quality loss). Png often looks best, but may not comply with files size requirements.
Slides should have a clean design without distracting elements or overly busy backgrounds. Simple is always better. If an element does not directly help to communicate something about your content/event, remove it. Your eye should be able to rest in the image. If you find your eyes constantly jumping around or overwhelmed by all the colors/elements, simplify by removing elements, finding a simpler image, or decreasing the number of colors used.
Include the who, the what, the where, and the when of the event/thing. The “who” may be omitted if the type of event will automatically weed out disinterested parties e.g. an SVEA event would clearly be targeted at Teacher Ed students since SVEA is a group for Teacher Ed students. However, if SVEA was doing an event where they wanted staff and/or faculty and/or non-Teacher Ed students to show up, identifying the “who” would be important.
In addition to the facts of the event, you may include up to 140 characters of description, but the shorter the better. Any slides submitted with full paragraphs of text without an excellent reason for such paragraphs will be summarily rejected (this is a visual medium, shown for only 10 seconds at a time. Do not lean on words, people will not be able to read them all).
All type should be no smaller than 30pt and should be thick enough and have sufficient contrast with the background as to be easily legible. Similarly, choose fonts that complement the style of the slide and are easily readable. Illegible content on a slide will cause the slide to be summarily rejected.
Unless you absolutely know what you’re doing, never use more than two different fonts. One is ideal.
While design prowess is not required for publication on the monitors, it is highly encouraged and slides that don’t meet aesthetic standards may be rejected.
Submit Monitor Slide
To submit a monitor slide, please upload your slide to the Office of Communications & Marketing Project Intake Form.